Personal Assistant job description
Free template · duties · requirements
Use this free Personal Assistant job description template to write a clear, effective ad. Copy it, fill in the details in brackets, and post your role on Rolebee.
What does a Personal Assistant do?
A Personal Assistant provides day-to-day support to an individual or manager — handling scheduling, correspondence, and tasks so they can stay focused and organised.
Personal Assistant responsibilities
- Manage diaries, appointments, and travel arrangements
- Handle emails, calls, and correspondence
- Prepare documents, notes, and reports
- Organise meetings and take minutes
- Run errands and coordinate personal or office tasks
- Keep information confidential and well organised
Personal Assistant requirements
Split your requirements into genuine must-haves and nice-to-haves. Long "essential" lists deter strong applicants, so keep the must-haves to the few that truly matter.
- Must have: Excellent organisation and time management
- Must have: Strong written and verbal communication
- Must have: Discretion with confidential matters
- Must have: Proficiency with office software
- Nice to have: Previous PA or administrative experience
- Nice to have: Experience supporting senior staff
- Nice to have: A relevant business administration qualification
Personal Assistant job description template
Copy this template, fill in the bracketed details, and adjust it to your business. Adding a salary range will noticeably increase the number of applications you receive.
Personal Assistant [Company] · [Location / Remote] · [Full time / Part time] ABOUT THE ROLE A Personal Assistant provides day-to-day support to an individual or manager — handling scheduling, correspondence, and tasks so they can stay focused and organised. WHAT YOU'LL DO • Manage diaries, appointments, and travel arrangements • Handle emails, calls, and correspondence • Prepare documents, notes, and reports • Organise meetings and take minutes • Run errands and coordinate personal or office tasks • Keep information confidential and well organised WHAT YOU'LL BRING Must have: • Excellent organisation and time management • Strong written and verbal communication • Discretion with confidential matters • Proficiency with office software Nice to have: • Previous PA or administrative experience • Experience supporting senior staff • A relevant business administration qualification WHAT WE OFFER • Salary: [range] • [Benefits, flexibility, growth] HOW TO APPLY Apply with your resume — we review every application and reply within [timeframe].
Tips to attract the best candidates
- Include a salary range — it's the single biggest driver of applications.
- Lead with what the candidate gets, not just what you need.
- Keep the ad scannable: short intro, clear responsibilities, honest requirements.
- Post it where the right people will see it, and feature it for urgent roles.
Ready to hire a Personal Assistant?
Post your role on Rolebee and reach candidates worldwide.