Administrative Assistant job description
Free template · duties · requirements
Use this free Administrative Assistant job description template to write a clear, effective ad. Copy it, fill in the details in brackets, and post your role on Rolebee.
What does a Administrative Assistant do?
An Administrative Assistant keeps an office running smoothly — handling correspondence, scheduling, records, and day-to-day support so the wider team can focus on their work.
Administrative Assistant responsibilities
- Manage calendars, book meetings, and coordinate appointments
- Answer and direct phone calls, emails, and general enquiries
- Prepare documents, reports, and presentations
- Maintain filing systems and keep records accurate and up to date
- Order supplies and support office and facilities needs
- Assist with data entry, invoicing, and basic bookkeeping tasks
Administrative Assistant requirements
Split your requirements into genuine must-haves and nice-to-haves. Long "essential" lists deter strong applicants, so keep the must-haves to the few that truly matter.
- Must have: Strong organisation and time-management skills
- Must have: Proficiency with office software (word processing, spreadsheets, email)
- Must have: Clear written and verbal communication
- Must have: Attention to detail and discretion with confidential information
- Nice to have: Prior administrative or office experience
- Nice to have: Experience with a CRM or scheduling tool
- Nice to have: A relevant business administration certificate
Administrative Assistant job description template
Copy this template, fill in the bracketed details, and adjust it to your business. Adding a salary range will noticeably increase the number of applications you receive.
Administrative Assistant [Company] · [Location / Remote] · [Full time / Part time] ABOUT THE ROLE An Administrative Assistant keeps an office running smoothly — handling correspondence, scheduling, records, and day-to-day support so the wider team can focus on their work. WHAT YOU'LL DO • Manage calendars, book meetings, and coordinate appointments • Answer and direct phone calls, emails, and general enquiries • Prepare documents, reports, and presentations • Maintain filing systems and keep records accurate and up to date • Order supplies and support office and facilities needs • Assist with data entry, invoicing, and basic bookkeeping tasks WHAT YOU'LL BRING Must have: • Strong organisation and time-management skills • Proficiency with office software (word processing, spreadsheets, email) • Clear written and verbal communication • Attention to detail and discretion with confidential information Nice to have: • Prior administrative or office experience • Experience with a CRM or scheduling tool • A relevant business administration certificate WHAT WE OFFER • Salary: [range] • [Benefits, flexibility, growth] HOW TO APPLY Apply with your resume — we review every application and reply within [timeframe].
Tips to attract the best candidates
- Include a salary range — it's the single biggest driver of applications.
- Lead with what the candidate gets, not just what you need.
- Keep the ad scannable: short intro, clear responsibilities, honest requirements.
- Post it where the right people will see it, and feature it for urgent roles.
Ready to hire a Administrative Assistant?
Post your role on Rolebee and reach candidates worldwide.