Executive Assistant job description
Free template · duties · requirements
Use this free Executive Assistant job description template to write a clear, effective ad. Copy it, fill in the details in brackets, and post your role on Rolebee.
What does a Executive Assistant do?
An Executive Assistant provides high-level support to a senior leader — managing their schedule, communications, and priorities so they can focus on the big picture.
Executive Assistant responsibilities
- Manage the executive's calendar, meetings, and travel
- Screen and prioritise emails, calls, and requests
- Prepare briefings, reports, and presentations
- Coordinate projects and follow up on actions
- Act as a liaison between the executive and stakeholders
- Handle confidential information with discretion
Executive Assistant requirements
Split your requirements into genuine must-haves and nice-to-haves. Long "essential" lists deter strong applicants, so keep the must-haves to the few that truly matter.
- Must have: Proven experience supporting senior leaders
- Must have: Exceptional organisation and time management
- Must have: Strong written and verbal communication
- Must have: Discretion, professionalism, and initiative
- Nice to have: Experience in the relevant industry
- Nice to have: Advanced office-software skills
- Nice to have: Project-coordination experience
Executive Assistant job description template
Copy this template, fill in the bracketed details, and adjust it to your business. Adding a salary range will noticeably increase the number of applications you receive.
Executive Assistant [Company] · [Location / Remote] · [Full time / Part time] ABOUT THE ROLE An Executive Assistant provides high-level support to a senior leader — managing their schedule, communications, and priorities so they can focus on the big picture. WHAT YOU'LL DO • Manage the executive's calendar, meetings, and travel • Screen and prioritise emails, calls, and requests • Prepare briefings, reports, and presentations • Coordinate projects and follow up on actions • Act as a liaison between the executive and stakeholders • Handle confidential information with discretion WHAT YOU'LL BRING Must have: • Proven experience supporting senior leaders • Exceptional organisation and time management • Strong written and verbal communication • Discretion, professionalism, and initiative Nice to have: • Experience in the relevant industry • Advanced office-software skills • Project-coordination experience WHAT WE OFFER • Salary: [range] • [Benefits, flexibility, growth] HOW TO APPLY Apply with your resume — we review every application and reply within [timeframe].
Tips to attract the best candidates
- Include a salary range — it's the single biggest driver of applications.
- Lead with what the candidate gets, not just what you need.
- Keep the ad scannable: short intro, clear responsibilities, honest requirements.
- Post it where the right people will see it, and feature it for urgent roles.
Ready to hire a Executive Assistant?
Post your role on Rolebee and reach candidates worldwide.