How to Write a Follow-Up Email After an Interview
4 min read
A brief, thoughtful follow-up email after an interview is a small effort that leaves a strong impression — and surprisingly few candidates send one. Here is how to do it well.
Send it within 24 hours
While the conversation is still fresh for both of you, send a short thank-you to each person you met. If you only have one email address, send one note and mention the others by name.
What to include
- A genuine thank-you for their time.
- One specific thing from the conversation that stood out to you.
- A brief line reinforcing why you are a strong fit.
- A warm, low-pressure close.
Copy this template
Subject: Thank you — [Job Title] Hi [Name], Thank you for taking the time to meet with me today. I really enjoyed learning more about [specific topic you discussed], and it left me even more excited about the [Job Title] role. Our conversation reinforced that my experience with [relevant strength] could help your team with [specific goal]. Please let me know if there's anything else I can share. Thanks again, and I look forward to hearing from you. Best, [Your name]
If you don't hear back
It is completely fine to send one polite check-in about a week after the date they said they would decide. Keep it short and friendly. After that, it is best to wait — and keep applying elsewhere in the meantime.
Ready to put this into practice?
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