How to Write a Resignation Letter (Template Included)
5 min read
How you leave a job matters as much as how you start one — references and reputations travel. A resignation letter should be short, gracious, and clear. Here is what to include and a template to copy.
Tell your manager first
Before you send anything in writing, have a direct conversation with your manager, ideally in person or on a call. The letter confirms the decision; it should not be the way they find out.
Keep the letter short and positive
You do not need to explain why you are leaving or air any grievances. State that you are resigning, give your last day based on your notice period, and thank them. That is all a resignation letter needs to do.
- Your intention to resign and your role.
- Your final working day, honouring your notice period.
- A brief, genuine thank-you.
- An offer to help with the handover.
Copy this template
Dear [Manager's name], I am writing to formally resign from my position as [Job Title] at [Company]. My last day will be [date], in line with my [notice period] notice. Thank you for the opportunities I've had here. I've valued working with you and the team, and I've learned a great deal. I'm committed to a smooth handover and am happy to help train or document as needed before I leave. With appreciation, [Your name]
Finish well
Work your notice period fully, document your handover, and stay positive to the end. The goodwill you leave behind is worth far more than any parting comment — and the world is smaller than it looks.
Ready to put this into practice?
Browse thousands of open roles and apply in minutes.