How to Write a Job Offer Letter (Template Included)
5 min read
You've found the right person — now don't lose them at the finish line. A clear, warm, prompt offer keeps momentum and signals that you value them. Here's what to include and a template to copy.
Call first, then put it in writing
Make the offer verbally so you can share your enthusiasm and answer questions in real time. The written offer confirms the details — it shouldn't be how they find out.
What to include
- The role title, start date, and who they'll report to.
- Salary, and any bonus, equity, or superannuation.
- Key terms: hours, location or remote arrangement, leave.
- Any conditions (references, right-to-work checks).
- A clear acceptance deadline and how to accept.
Copy this template
Dear [Name], We're delighted to offer you the role of [Job Title] at [Company]. We were genuinely impressed by [specific strength], and we think you'll make a real impact on [team/goal]. The details: • Start date: [date] • Reporting to: [manager] • Salary: [amount] per year, plus [bonus/super/equity] • Hours & location: [full time, hybrid/remote, location] • Leave: [entitlement] This offer is subject to [any conditions]. Please confirm your acceptance by [date] — just reply to this email, and we'll send the formal paperwork. We're excited to have you on board. Any questions at all, just ask. Warm regards, [Your name], [Company]
Make it easy to say yes
Respond quickly to questions, be flexible where you can, and keep the tone warm. The candidate may have other offers — enthusiasm and speed win as often as money does.